Networking email templates
Warm intros, conference follow-ups, and relationship-building templates. Every template includes subject lines, personalization placeholders, and usage guidance.
Warm intro request
Subject: Quick favor — intro to {{target_name}}?
If you know them well, would you be open to making an intro?
Asking a mutual contact for an introduction. Keep context tight — respect their time.
Post-conference follow-up
Subject: Great meeting you at {{event_name}}, {{first_name}}
Really enjoyed our conversation — wanted to follow up.
Send within 24 hours of meeting someone at an event. Reference a specific detail from your conversation.
LinkedIn connection → email follow-up
Subject: {{first_name}} — following up from LinkedIn
We just connected — wanted to reach out properly.
Follow up after a LinkedIn connection is accepted. Reference something specific from their profile.
Warm intro request
Subject: Quick favor — intro to {{target_name}}?
If you know them well, would you be open to making an intro?
Asking a mutual contact for an introduction. Keep context tight — respect their time.
Post-conference follow-up
Subject: Great meeting you at {{event_name}}, {{first_name}}
Really enjoyed our conversation — wanted to follow up.
Send within 24 hours of meeting someone at an event. Reference a specific detail from your conversation.
LinkedIn connection → email follow-up
Subject: {{first_name}} — following up from LinkedIn
We just connected — wanted to reach out properly.
Follow up after a LinkedIn connection is accepted. Reference something specific from their profile.
Introduction from {{mutual_friend}}
Subject: {{mutual_friend}} suggested we connect, {{first_name}}
{{mutual_friend}} mentioned I should reach out — thought there might be good synergy.
Reaching out when a mutual contact made a direct introduction. Reference the mutual by name immediately.
Mutual connection {{mutual}} suggested we talk
Subject: {{mutual}} thought we should connect
{{mutual}} suggested I get in touch — glad they did.
Following up on a warm introduction via a shared contact. Keep it brief — the mutual already vouches for you.
Quick intro — {{your_company}}
Subject: Quick intro — {{your_name}} from {{your_company}}
I'll keep this short — thought there might be a meaningful overlap.
Cold introduction with a concise pitch. Lead with their world, not yours.
I've admired your work on {{topic}}
Subject: {{first_name}}, I've been following your work on {{topic}}
Your perspective on {{specific_idea}} shifted how I think about this.
Be specific about what resonated — vague flattery gets ignored.
We're both in {{community}}
Subject: Fellow {{community}} member reaching out
Noticed we're both members of {{community}} — thought I'd reach out directly.
Use a shared community as a warm intro context. Works for Slack communities, alumni networks, and forums.
Congrats on the new role — let's connect
Subject: Congrats on joining {{new_company}}, {{first_name}}!
Just saw you joined {{new_company}} — congratulations!
Use a job change notification as a timely, genuine reason to reconnect.
Fellow {{school}} alum reaching out
Subject: {{school}} alum here — would love to connect
Noticed we're both {{school}} alums — always great to connect with fellow graduates.
Alumni networks are warm intros — use the shared connection without being presumptuous.
Portfolio company — {{investor}} family
Subject: Both in the {{investor}} portfolio — let's connect
We're also in the {{investor}} portfolio — impressed by what you've built.
Connect with a fellow portfolio company. The shared investor is instant credibility.
Thought leader in {{industry}} — sharing a report
Subject: {{first_name}}, this {{industry}} report made me think of you
The section on {{report_section}} maps closely to your work.
Use a freshly published industry report as a hook to reach out to a relevant expert.
Speaking opportunity at {{event}}
Subject: Speaking opportunity — {{event}}, {{first_name}}
Looking for a practitioner voice on {{topic}} — you came to mind immediately.
Invite someone to speak based on expertise. Specify the format and that logistics are handled.
{{referrer}} mentioned we should connect
Subject: {{referrer}} thought we should talk, {{first_name}}
{{referrer}} passed along your name — I trust their judgment completely.
Lead with the referrer immediately — their name is your biggest credibility asset.
Following {{referrer}}'s referral
Subject: Following up on {{referrer}}'s referral
{{referrer}} said you've dealt with {{challenge}} in a really thoughtful way.
Mention what specifically the referrer said — shows you listened and were not just name-dropping.
Could you introduce me to {{target}}?
Subject: A quick favor — intro to {{target}}?
I'm trying to connect with {{target}} and know you two have worked together.
Offer to draft the note — it dramatically increases the chance they follow through.
Referred by your client {{referrer}}
Subject: {{referrer}} thought I should reach out, {{first_name}}
{{referrer}} mentioned {{company}} might be dealing with a similar challenge.
The client referral is your strongest social proof. Lead with it, then offer a specific insight.
Partner referral from {{partner}}
Subject: Introduction from {{partner}} — {{your_company}}
Our partner {{partner}} thought there might be a fit worth exploring.
Following up on a lead referred by a strategic partner. Make the ask small and exploratory.
{{referrer}} from {{community}} suggested we talk
Subject: {{referrer}} ({{community}}) suggested I reach out
{{referrer}} thought your experience at {{company}} would be invaluable.
The community context acts as a secondary warm signal alongside the referrer.
Would you be open to advising on {{topic}}?
Subject: {{referrer}} suggested I ask you about {{topic}}
{{referrer}} speaks very highly of your expertise and suggested you might be willing to share advice.
Commit to coming prepared — vague ask = no reply. Respect their expertise by being specific.
Vendor recommendation from {{referrer}}
Subject: {{referrer}} recommended we connect, {{first_name}}
{{referrer}} has been a client for {{duration}} and thought to recommend us.
Lead with the referrer — not your product. Learn first, pitch second.
Board member {{referrer}} suggested we speak
Subject: {{referrer}} suggested I reach out to you directly
{{referrer}} mentioned our conversation and thought you'd be the right person to continue it.
Keep it short — the name carries the weight. Do not over-explain.
Thank you for the referral, {{referrer}}
Subject: Thank you for the intro to {{referred_contact}}, {{referrer}}
Just had a great conversation — wanted to say thank you.
Always close the loop with the referrer. It reinforces the relationship and encourages future referrals.
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